Office Innovations for a More Motivated Work Team

Scott Leese

When it comes to the minutiae of daily workflow, your employees can quickly begin to feel worn down and unmotivated to work steadily at a high level of productivity. A great deal contributes to whether an employee feels motivated to work hard, especially when it comes to the tools they are (or aren’t) given to do their job. With the wealth of new office technology that exists today to  make work easier and more engaging, businesses and their employees would largely benefit from implementing some of the newest tech into their office spaces. 

Encourage Communication

If your business is looking for ways to encourage your team to be more engaged in their work, invest in helping them build connections with their fellow coworkers. Having a strong connection to those who work in the same role as you or even work for the same company helps to build a stronger company relationship.

When everyone can understand workplace struggles and successes through communication and connectivity, employees are more likely to feel like a team working toward a common goal when compared to office cultures where interpersonal communication is not valued. You can achieve this sense of teamwork by designing the seating arrangement of an office to offer both open and closed seating. This design allows for collaboration and conversation when needed, and quiet areas of retreat for when more focused concentration is required. Employees want to feel like a part of their team. When a strong sense of community is built in a work setting, there is a stronger drive to work harder for both their own personal tasks as well as larger objectives in the department. Another great way to help all employees feel connected is with a private intranet for your company.

This platform is a great way for leaders to share information from the top, down with their teammates and employees. Secure company information, as well as general announcements are easily posted in a single space for everyone to see and respond to if needed. Rather than filling inboxes with endless announcements and the dreaded “reply-all” email thread to follow, an intranet helps keep information and responses in one place for simple management and communication. 

Show You Care for Your Employees

It is important that employers communicate how much they value and appreciate the work their employees do, as well as reinforce the importance of this work and the benefit it provides for the company.  When employees are feeling unmotivated or worn down from their work, they are unlikely to communicate this to a superior for fear of repercussion. A great way to get an understanding for how your employees are feeling about the general office climate and their personal experience with work (without having to speak face-to-face with a superior) is with anonymous feedback, or employee feedback software. This tool helps to get a candid understanding of how employees are feeling currently, rather than waiting until it is too late, during an exit interview. Obtaining this feedback is perfect for making changes quickly and keeping your team happy, which ultimately increases employee retention rates.

Connect Your Remote Employees

While in-office employees are important to care for and build teamwork with, businesses must remember to cater just as much to their remote employees and their need for collaboration as well. Remote workers have the unique benefit of creating a schedule that works best for them, around their own personal schedules. These employees can work from anywhere, and generally at any time in a given work day. With this freedom, employees are typically happier and will want to stay with a company that allows for this style of work. 

Unfortunately, many remote workers lack the human connection that comes with working in the same office space as the rest of the company. Fortunately, business applications like a company-wide chat platform help these employees feel more connected to the larger company, no matter where they work from. Chat messaging offers a digital space for asking informal questions and collaborating with team members.  It is in the best interest of business owners and managing departments to implement a number of communication technologies to connect with remote teams; however, based on the number of applications you choose to incorporate into your business, you may want to consider a unified communications solution to keep these applications synchronized across all channels. This makes collaboration and connectivity even simpler, which will make all employees, in and out of the office, feel acknowledged and connected to their teammates. Now employees, local and remote, will feel more motivated to get their work done, as collaboration is made so simple.

Create Healthy Competition

Another helpful resource when looking to motivate employees to work harder and achieve important company goals is gamification software. This innovative new technology is a great tool for getting employees motivated to achieve company goals in a way that is visible to all employees and leaders. Not only will employees want to earn points and stay ahead of their competition (their coworkers), but they will also be publicly recognized for their achievements. Creating rewards for employees who continually work to meet company goals will help to keep your entire team on track for success. Employees will feel valued and recognized for their work, and will want to keep pushing forward to achieve new goals. 

Of course, it is important to emphasize that the competition created by this software is friendly and only meant to help the team, not hurt it. For those employees who struggle to earn points or achieve goals, leaders should take time to work with and encourage these team members, rather than punishing them for lacking in results. This tool will help to see who needs help with what tasks, and who is ready for bigger challenges, all which will result in a company that runs at maximum efficiency. 

Try Something New

Even if your company decides to try just one of the new technologies mentioned, you’ll be helping your employees do their best work. Start with gathering feedback from your employees and seeing where they think the most improvement could be made. Learn where the majority seems to be struggling and what the team needs, and then decide which tech tool is the right fit for your business.

Scott Leese